What can we help with?

The LifeSaver Software Inventory Reports offer you a detailed overview of your active inventory. This article will help you understand how to generate, filter, and review the required inventory data so you can maintain accurate stock records. Take a look to see how quickly you can get a snapshot of your inventory levels. 

From the Home page, click the Reports button. On the Store Reporting page, click Inventory to see a list of available reports.  

Inventory Reports Major Functions

As with your standard reports, your Inventory reports all have the following functions:

1. Back Button –  This button will take you back to the Store Reporting page.
2. Filters – The Inventory reports each have unique filters, described in detail below. Choose how you want the data to display, then click the View Report button to load the data.
3. Navigation –  If the report has multiple pages of data, you can use the arrows to go all the way to the beginning or end page (outer arrows), to the previous or next page (inner arrows), or you can enter the page you want to go to in the page number field.
4. Refresh – If your report data might have changed since you loaded the page, or if you just want to reload to the initial view, click the Refresh button.
5. Return to Parent Report – If the report you’re viewing is loaded from a parent report, the Return to Parent Report will take you back to that page. If there is no parent report, this button will not be active.
6. Zoom – Using this control, you can set the Zoom level for the report’s viewing window. This feature does not enlarge the actual viewing window and will only control the zoom level within the frame below the control header.
7. Save / Export – Click this button to download an Excel file, PDF document, or CSV spreadsheet of the report data. This function will export all pages of data.
8. Print – Click the Print button to send a print of all report data to a browser print window. You will also see a window that will allow you to download a PDF file of the output. All pages of the report will print by default.
9. Search – You can search by keyword or numeric data for anything in the report. Click Find to jump to the first search match. Click Next to jump to the next one until you find what you need.

The Vendor Updates Report

Your vendors will periodically update their catalog listings. You can see vendor updates from whatever date until present using the View Updates Since date selector. By default, you’ll view updates that happened within the last month. You can use the Show filter to display updates only for the types of materials you wish to view, or Select All to view all types. Finally, you can choose the Vendors for whom you wish to view inventory updates, or Select All to view all vendors.

The Vendor Updates report gives you the following data: 

• The Date Range you selected.
• The Material Type (Mouldings, Mats, Glazings, Fabric), the Vendor Name, and the Last Update Date. 
• The Item Updates for each vendor will display Discontinued or New items, the Item Name, Description, and your Cost.

The Inventory Detail Report

Your current inventory quantities, cost, and other key data display in your Inventory Detail report. You can toggle to view In Stock Items Only, if needed. You can toggle to view inventory in Bins Only, if you prefer. You can choose the Item Type you want, or Select All to view all inventory items. And you can view Consigned items, exclude Consigned Items, or Show All items as needed.

The Vendor Updates report gives you the following data for each inventory item: 

• The Date you ran the report.
• The Item Number, Title, Description, and Artist. 
• The Cost, Retail price, and Quantity.
• The Vendor Name and Bin Number, if any.
• Below the Item lines, the report gives you subtotals for Cost and Retail.
• Below the data table the report gives you Total Cost of Goods and Total Retail Value across all items.

At the bottom, you’ll see the page number of the report you’re viewing.

Related Topics

Payment Reports

Production Reports

Frequently Asked Questions

Q: Why aren’t my supply items showing on the Inventory Detail report?  

A: The Inventory Detail report only shows active art inventory items and excludes finished product or supply items. If needed, you can manage these under different areas of the system. 

Q: Can I filter the report to show only consigned items?  

A: Yes. In the Inventory Detail filter panel, use the “Consigned Items” drop-list to include or exclude consignment inventory. 

Q: I have a question, but I can't find my answer here, how do I get more assistance?

A: You can ask any question at the link below, once received one of our technicians will be in touch! If you need immediate assistance, the LifeSaver Software team is available Monday through Friday, from 9:00am to 6:00pm Eastern time. Feel free to contact our support team at: 1-800-381-0600, extension 2. Or you can email us at support@lifesaversoft.com and we will respond within 24-hours.